Tips for a Successful EHS Inspection


You will find that an EHS inspection happens to be one of the most difficult types of inspections you can undergo. The reason for this is that everything needs to be perfect. This means the equipment must work perfectly and there cannot be anything wrong with it or else, your company’s reputation will take a hit. Below are some tips on how to go about an EHS inspection.

Make sure you have all paperwork in order

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When your company gets accreditation, it means that any piece of equipment which is purchased after the date of accreditation will come under surveillance for three years by Intertek inspectors. You must keep all these documents in good condition for 3 years so that if there comes a time when regular monitoring is required, you can pass without any problem. This means that if the inspector comes to your place and sees you have less equipment than what is in the records, it will become an issue for you. So make sure all documentation is in order otherwise Intertek may raise questions about the authenticity of your supplied information.

Keep changes to a minimum

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It is not required by law for companies to gain accreditation but if they do so, they must maintain certain standards for 3 years after which another inspection can take place. For this, you cannot have a system where a company purchases a new machine every time and does not have any quality control on its use or maintenance so as to ensure proper functionality. Once accreditation has been achieved, there should be no changes in terms of your systems as this will become a point of interest for the inspector.

Ensure that all parts are working perfectly

Usually, when a machine breaks down, it is taken to the service center for monitoring and fixing. Sometimes these machines may again be used in order to save money but if they do not work properly, it will reflect poorly on your company’s monitoring ability. It is likely that the inspector will ask why you did not take this broken equipment off until it was fixed and how come the problem was not addressed immediately after its detection. This means you must ensure that all equipment that has been accredited and has broken down must be fixed or completely removed from usage. So long as the equipment is still under warranty, it makes sense to use them while saving on monetary expenditure.

Maintain proper records of servicing

In order to ensure that maintenance of these machines is being carried out properly, it is best to keep records of servicing and repairs. This is because the inspector will most likely ask for them so as to see if all equipment has been serviced according to requirements within their warranty period. So you must have full records of every piece of equipment under your company’s name and its status in terms of service.

Keep spare parts ready

There are some issues that may require immediate fixing before the inspectors arrive such as problems with cabling or electricity supply. For this reason, it makes sense to keep all spare parts neatly arranged so they can be used when needed without any delay. You cannot afford to take hours finding specific replacements for broken-down equipment because the inspector will notice that your company cannot function efficiently.

Conclusion

It is best to hire a professional EHS inspection service so as to ensure that there are no problems with regular monitoring. This means you must choose the right agency and use their services for regulations otherwise it will be unwise to spend thousands of dollars just to get an accreditation for three years.

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